Why Your League Should Implement a Volunteer and Fundraising Agreement
Doing this makes your volunteer life better
Running a successful little league baseball organization is no easy task.
Coordinating games, maintaining fields, managing equipment, and covering costs for uniforms and events require significant time, effort, and, most importantly, financial support.
However, as participation in volunteering and fundraising continues to decline, many leagues are struggling to meet the demands of the season.
This is where the “Volunteer and Fundraising Agreement” comes in for the season save.
Amply put, it’s a simple yet powerful tool that can enhance your league’s success and ease the burden on board members.
This form signed by parents during their child’s registration, mandates participation in two critical areas: volunteering for league activities and contributing to fundraising efforts.
While some may have concerns about this requirement, the benefits significantly outweigh them.
And remember why you are volunteering. It’s for the kids…not the parents.
Customers that use this form produced an overall better playing experience for both parents and players
Top 5 Reasons
1. Lighten the load for you and the other board members
Most leagues rely on a small number of passionate volunteers, primarily board members, who dedicate countless hours to managing operations.
From organizing game schedules to running concession stands, the workload can become overwhelming.
By adopting a volunteer agreement, leagues can distribute these responsibilities more evenly among parents.
This approach allows parents to play a direct role in the success of the season, enabling board members to focus on strategic aspects of running the league.
2. Maximize Fundraising Potential
Fundraising is often the backbone of youth sports programs, providing necessary funds for equipment, uniforms, field maintenance, and more.
Unfortunately, participation in fundraising has been declining, resulting in financial shortfalls for many leagues.
The Volunteer and Fundraising Agreement requires parents to engage in the league’s fundraising activities, whether by selling items, promoting events, or contributing directly.
This model has been shown to double or even triple fundraising revenues.
The greater the number of participants, the larger the pool of funds available, ensuring the league has the resources needed to thrive.
3. Addressing the Trend of Declining Participation
Leagues across the country are experiencing a steady drop in parent participation, both in volunteering and fundraising.
This alarming trend threatens the sustainability of many programs.
Introducing a formal agreement sets clear expectations from the beginning, making it clear that part of registering their child involves contributing to the league’s success—rather than merely dropping them off at the field.
This approach emphasizes that it’s a team effort that benefits both their child’s experience and the entire community
4. A Must-Have for Registrations
For leagues utilizing either online registration or in person signups, incorporating this agreement into your terms and conditions is essential.
Require parents to review and agree to the agreement when registering their child for the season.
This ensures that all families understand their commitments and simplifies tracking participation without added paperwork.
5. Creating a Winning Culture
When everyone participates, a special dynamic develops—parents, kids, and volunteers become more invested in the league’s success.
This cultivates a positive and engaged atmosphere where parents take pride in contributing to something greater, while children learn the importance of teamwork, both on the field and in how the league operates.
Want help creating your volunteer and fundraising form?
We can do it for you and custom design your Volunteer Form for you complete with your expections and goals.
Check out our form here and use it for insight. For additional customization, we can add your logo onto the form as well .
Act NOW and get a $100 off your next fundraising invoice* when you put it in place.
*select fundraisers
