Try doing this one thing and see the change
Current problem
Running a youth sports organization can feel like a real juggling act.
Between coordinating games, maintaining the fields, managing equipment, and handling communications with coaches and parents, it can definitely become overwhelming!
Plus, there’s the pressure of raising enough funds to cover expenses that exceed what we get from registration fees.
With fewer volunteers stepping up for fundraising, many leagues find it tough to meet their seasonal needs.
We believe that every problem has a solution and here’s one that’s proven to be effective.
Our solution
Let’s introduce the “Volunteer and Fundraising Agreement” form.
You can simply add this clause to your online registration form or include it in your in-person registration materials.
Parents will sign this form during registration, committing to participate in two key ways during the season: assisting with league activities and participating in the league fundraiser with expectations set by the league.
While some parents might “balk”, the advantages significantly outweigh any concerns.
Ultimately, our focus should stay on the kids, rather than on the adults.
Leagues that set clear expectations for their parents raise 3 times more profit and get the help they need during the season’s activities.
5 Reasons why you implement this form
1. Lighten the load for volunteers
Most leagues rely on a committed group of volunteers, primarily board members, who put in countless hours throughout the season. They tackle everything from organizing game schedules to running concession stands, and let’s be honest, the workload can be hefty! With so many responsibilities piled on just a few people, it’s clear that more hands are needed.
By introducing a volunteer agreement, leagues can spread the responsibilities more evenly among parents. This way, everyone can pitch in and directly contribute to the success of the season, while allowing board members to focus on the broader strategic management of the league.
Honestly, it doesn’t hurt anyone to lend a hand for a few hours during the season!
2. Maximize fundraising potential
Fundraising is often the backbone of youth sports programs, providing necessary funds for equipment, uniforms, field maintenance, and more.
Unfortunately, participation in fundraising has been declining, resulting in financial shortfalls for many leagues.
The Volunteer and Fundraising Agreement requires parents to engage in the league’s fundraising activities, whether by selling items, promoting events, or contributing directly.
This model has been shown to double or even triple fundraising revenues.
The greater the number of participants, the larger the pool of funds available, ensuring the league has the resources needed to thrive.
Don’t have this but want it?
Let us create one for you FREE of charge with our fundraiser
3. Addressing declining participation
Youth sports leagues nationwide are facing a tough challenge: fewer parents are stepping up to volunteer and help with fundraising. This downward trend in participation is alarming and a big deal for many programs that depend on active parental involvement to keep things running smoothly.
This volunteer form lays out expectations for parents right from the start when they register their child.
This way, it’s clear that enrolling their child in the league means committing to support the league’s success.
Parents won’t just be dropping their kids off at practice or games; they’ll also have a crucial role in enhancing the overall sports experience for everyone involved.
Implementing this form might just save the league for years to come, keeping sports alive in your community.
4. Keep a level playing field
Foster a sense of fairness throughout the league and keep the playing field level.
In many leagues, it often happens that the same individuals take on the majority of the fundraising efforts, while others contribute very little. It’s worth asking: why is it fair that some people carry the load while others do nothing? Those who don’t participate still benefit from the hard work of those who do. We strongly believe in creating an environment where everyone shares the same responsibilities. While there may be some resistance, focus on those who are eager to contribute and participate.
5. Creating a winning environment
When everyone gets involved in the league, something special starts to happen.
This shared commitment builds a sense of ownership and dedication among everyone—parents, kids, coaches and volunteers.
As they take part in different activities, they become more invested in the league’s success overall. Even better, long term friendship may develop.
In this lively environment, a positive vibe really takes off.
Parents begin to feel proud of what they contribute, realizing they’re part of something bigger than just the games.
This connection helps them bond with one another, creating a supportive community.
Meanwhile, the kids aren’t just honing their sports skills on the field; they’re also learning essential life lessons about teamwork and collaboration.
They see how the league works and understand that every role—whether they’re playing, coaching, or volunteering—plays an important part in reaching shared goals.
Through this hands-on experience, both parents and kids gain valuable insights that shape their understanding of community and working together.
Want help creating your volunteer and fundraising form?
We can do it for you and custom design your Volunteer Form for you complete with your expections and goals.
Check out our form here and use it for insight. For additional customization, we can add your logo onto the form as well .
Act NOW and get a $100 off your next fundraising invoice* when you put it in place.
*select fundraisers
